Plan your wedding

How to plan the perfect wedding

1. Get engaged

Planning a proposal will set the tone for your wedding and soon to be marriage, so if you think they might not be too happy with you casually asking “well shall we do it then?”, you need to start with a plan.

We here at Viva Travel are self confessed hopeless romantics, which is why we are all so passionate about what we do. It also means we spend most of our waking hours dreaming of romantic ways for someone to ask the big question ‘Will you marry me?’

If you don’t know where to start, contact us for assistance to plan a proposal worthy of your loved one.

2. Choose the ideal destination

Location, location, location! One of the most important decisions to make for your wedding day, a destination needs to be carefully picked to ensure it can cater to your dream wedding.

Our consultants each specialise in specific areas around the world, so can help you establish where would suit your budget, guests and requirements best.

3. Customise your wedding day

Congratulations! You have decided to have your dream wedding in a beautiful romantic location - and now you have gotten to the fun part! Now is the time to tinker and tailor your wedding down to the finest of details, to make it truly represent you. Who will get the pleasure of dolling you up on your big day?

What flowers do you want blooming from your bouquet? Did you want to organise a wild bucks night before the big day? We can help with it all.

4. Celebrate

We have guided you through the most stressful part of planning a wedding and now the big day is approaching. Pack your bags and get ready to celebrate!

5. Enjoy your honeymoon

You might need somewhere to wind down after the wedding of your dreams (and to escape the inlaws), which is why we helped you also plan a destination honeymoon as the cherry on top of an already perfect holiday.

Our wedding planning services

Wedding checklist with copy space and rose bouquet on the white desktop. Marriage planner concept, copy space.

At Viva Destination Weddings we have arranged over 1,000 destination weddings across the world – so we know how to get it right, every time. From liaising with the location’s best suppliers, navigating complicated local marriage laws, organising travel arrangements and group rates for 100+ guests & so much more. 

To make it a bit easier to understand how we help you plan your special day, take a look at our Gold & Diamond planning packages below or Download our wedding planning services flyer.

Gold Package
Free. Valued at $500

Diamond Package
$500. Valued at $1,700

Gold Package
Free. Value at $500

  • Full Wedding planning & assistance
  • Helpful wedding questionnaire
  • On site management and coordination of event with a senior Viva planner (at additional cost)
  • Recommendations for every wedding vendor category, including, but not limited to: wedding venue, hair and make-up artists, photographer, videographer, styling, additional flowers, DJ & entertainment, additional lighting, cakes & catering, celebrant
  • Main point of contact with the Vendors / Vendor Management
  • Liaison with on-site wedding coordinator for finer details
  • Distribute payments to all vendors and supplier
  • Emergency 24 hour contact
  • Email Communication & Scheduled Phone Calls (unlimited during business hours)
  • Event Design & Concept Consultation
  • Advice on Invitation Etiquette
  • Event Timeline – Construction & Management
  • Creation of personalised wedding website helping your guests find the information they need, RSVP and book guest travel ($100)
  • Creation of Viva exclusive app to enable easy communication and sharing of photos with all guests both prior to and during the holiday ($50)
  • Management of all guest travel requirements, flights, accommodation, transfers, negotiation for group bookings, room blocks
  • Door to door transfers and private resort transfer upgrades available at additional cost

Diamond Package
$500. Valued at $1,700

  • Full Wedding planning & assistance
  • Helpful wedding questionnaire
  • On site management and coordination of event with a senior Viva planner (at additional cost)
  • Recommendations for every wedding vendor category, including, but not limited to: wedding venue, hair and make-up artists, photographer, videographer, styling, additional flowers, DJ & entertainment, additional lighting, cakes & catering, celebrant
  • Main point of contact with the Vendors / Vendor Management
  • Liaison with on-site wedding coordinator for finer details
  • Distribute payments to all vendors and supplier
  • Emergency 24 hour contact
  • Email Communication & Scheduled Phone Calls (unlimited)
  • Event Design & Concept Consultation
  • Advice on Invitation Etiquette
  • Event Timeline – Construction & Management
  • Creation of personalised wedding website helping your guests find the information they need, RSVP and book guest travel (FREE)
  • Creation of Viva exclusive app to enable easy communication and sharing of photos with all guests both prior to and during the holiday (FREE) 
  • Management of all guest travel requirements, flights, accommodation, transfers, negotiation for group bookings, room blocks
  • For every adult guest that books with Viva, you will receive a $25 AUD credit (or local currency equivalent) to be used at the resort in the manner of your choice
  • Upgrade to private car transfers at your location
  • Door to door transfers from your home to your nearest airport* (conditions apply)


We can create your personal wedding website

Let us take care of all of the coordination so you don’t have to!  With your own personalised website we take care of the RSVP’s and coordinate all guest travel arrangements for you.  We communicate all important details to your guests so you have one less thing to worry about.  

For just $100 (included in our Diamond package), with your own website Viva Destination Weddings can:

✨ Manage online RSVP’s for all guests

✨ Tell your own personalised wedding and love story with photos

✨ Communicate all wedding details

✨ Provide information on travel and accommodation costs

✨ Guests can contact Viva Destination Weddings to book all travel

Personal wedding websites can be public, private or password-protected.

To view a sample wedding website click here

For a free consultation or you can schedule a meeting with us to start planning;

We can help you plan, book & enjoy the perfect holiday or special event

For a free consultation

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